VERGA EHS Policy
Verga is committed to achieving excellence in environment, health and safety performance and to providing our customers with products and services designed, produced and maintained to meet or exceed their expectations and Verga specifications. These products and services will be provided while meeting or exceeding all applicable regulatory requirements and other requirements to which the company subscribes and in a manner that prevent pollution. We will utilize the policy deployment process to meet quality and EHS requirements while pursuing continuous improvement and reflecting our vision of Creating Value through Excellence in People, Quality and Innovation, (Section 5.3).
1.0 PURPOSE / SCOPE
This procedure describes the process for the control and maintenance of the environment, health and safety parts of the Verga Quality and Environment, Health and Safety Policy and related management system requirements.
This procedure applies to the use, reference, implementation, maintenance and additional requirements for Verga as it relates to supporting the Verga Corporate Quality and environment, Health and Safety Policy requirements as defined by applicable customer, Regulatory, industry requirements and other requirements to which we subscribe.
The procedure applies to all aspects of the Verga operations. This includes sales and support staff and all employees travelling or working anywhere on behalf of Verga and contractors or visitors on Verga premises.
This procedure complies with paragraph 4.2 of the following International Management Systems.
- ISO 9001-2008
- ISO 1400
- OSHAS 18001:2007 Occupational Health and Safety Management Systems.
- SA8000:Procced towards Social Accountability.
2.1 Management Commitment Responsibility
Each Verga Segment, Strategic Business Unit (SBU), and Site will practice the principles of this Environment, Health and Safety Procedure in all aspects to the highest standards and with dedication to continual improvement. The Board of Directors, the top management of each Segment, SBU, and Site has the responsibility and authority for implementation of this Procedure and for compliance with this Procedure. In addition managerial and supervisory staffs have responsibility for matters within their control.
2.2 Verga EHS Steering Committee
The EHS Steering Committee is chartered by Verga Corporate Management to :
- Review current and emerging EHS issues that have the potential to impact Verga Corporation.
- Define EHS strategy for Verga Corporation.
- Identify specific programs and resources and provide oversight and advice to Steering.
- Committee subcommittees to achieve EHS strategy;
- Gain Senior Leadership concurrence on the EHS strategy and implementation plans;
- Solicit site and business feedback on EHS implementation plans;
- Communicate EHS strategy to senior and site management, EHS organization & ensure effective communication to all employees;
- Monitor progress of strategic programs and take active measures to address EHS program gaps;
- Assist with Development of Verga EHS Organization.
The Committee is comprised of senior EHS management representatives from each business Segment as well as members of the Corporate EHS Staff. The Business Segment leaders approve members. The Corporate Vice President of Business Conduct and Chief Ethics Officer is the Committee sponsor. Committee members serve for at least two years. The Committee is facilitated by a chairperson or co-chairpersons selected from and by the Committee. Subcommittees may be established by the EHS Steering Committee to address specific needs.
2.3 Segment, SBU and Site Responsibility
It is the responsibility of the management for each Segment, SBU and Site to implement, communicate, make available and document the endorsement of the Verga Quality and Environment, Health and Safety Policy and related EHS system requirements.
In addition, all Verga employees have a responsibility to themselves and others for safety and injury prevention, and for minimizing the company’s impact upon the environment through energy conservation and prevention of pollution.
Verga will promote awareness of environment, health and safety impacts and require personal ownership and accountability.
- Verga Quality and EHS Policy
- Verga Management System Manual
- Verga Environment Health and Safety Management System Elements and Expectations
5.1 EHS Management System Standards
Verga sites shall develop and implement an EHS Management System that meets Verga requirements and conforms to the applicable regulatory agency requirements and industry international EHS standards: ISO 14001:2004, OHSAS 18001:2007. All sites must conform to the Verga EHS Elements and Expectations (GREHS-001-WRK-00) by December 31, 2009.
The Q & EHS Policy will be referenced in the Verga Management System Manual (GRMA-001- POL-00) and approved by the Corporate CEO. Instructions for fulfilling the requirements of this procedure shall be documented and implemented within each SBU or site's EHS Management System.
5.3 Compliance with Environmental, Health and Safety Regulations
We will meet or exceed all regulatory and company standards, and other requirements to which we subscribe; performance will be verified through periodic auditing and assessment.
A. Regulatory Tracking and Applicability Profile
The site leader is responsible for maintaining a site profile issued by the Enterprise EHS Steering Committee including the regulations applicable to the site and for updating the profile if new legislation or revised legislation has been enacted. The site leader is responsible for determining the company's requirements for compliance with this profile. The EHS Steering Committee will define the content of the site profile.
At least annually, regulatory audits will be conducted on a schedule set by the site using an established scheme.
5.4 Operational Risk Management
Verga site personnel will assess the environment, health and safety impacts and interactions of all business activities, products and services. Verga will promote the efficient use of energy and other resources while striving to eliminate waste and emissions, particularly those that may present a risk to health or the environment.
A. Health and Safety Risk Assessments
Each Verga site will conduct and maintain health and safety risk assessments in order to Identify significant hazards to employees and others and to implement the appropriate control measures.
B. Environmental Aspects and Impacts
Each Verga site will identify significant environmental aspects from site activities and will set objectives and targets to reduce the impact of those significant environmental aspects of its operation that it can control or influence.
We will communicate, as appropriate, with stakeholders regarding the environment, health and Safety aspects and objectives of our operations.
Verga shall ensure that the Quality and Environment, Health and Safety Policy is understood throughout each facility. The objectives and targets must be communicated along with other relevant information necessary for individuals to conduct their work safely and without detriment to the environment. Any changes to such information must be communicated to relevant individuals in a timely manner. Environment, health and safety concerns and issues can be reported to department managers or directly to management representative.
Sites will identify external stakeholders in relation to EHS issues and will put appropriate communication plans in place for identified significant environmental aspects. Corporate communication policy and procedures are followed in communicating with external parties.
5.6 Emergency Response
The Site manager is responsible for the development, implementation and control of the Emergency Response Plan. Any environmental or health and safety incursion requiring the implementation of the Emergency Response Plan shall initiate a corrective action response. The incursion and any associated corrective action will be reviewed during the site's management system review.
5.7 Incident Investigation
EHS incidents are reported to internal and external authorities and management as appropriate. Incidents are investigated, root causes are identified and corrective action plans are implemented.
A. Sites must report and investigate all internal EHS incidents including near misses and dangerous occurrences. The reporting and investigation procedure must be documented and must include the reporting of incidents to relevant authorities as defined by regulations. The reporting and investigation process must define appropriate roles and responsibilities. Incident investigation should be relevant to the nature and degree of the incident, identify the root cause(s) and recommend corrective actions. Mechanisms must be established for including employees in the incident investigation process.
B. Recommended corrective actions associated with incident investigation must be reviewed by site management, and an improvement plan produced and implemented. Changes to work practices that occur as a result of implementing recommendations must be communicated to all relevant employees.
5.8 Internal Quality
Consistent with Corporate Continuous Improvement initiatives, each site will continually improve environment, health and safety performance; including, to the extent practicable, prevention of pollution and hazards reduction. Enterprise leadership and site management are responsible for setting and reviewing improvement objectives and targets. The Director of Environmental Health and Safety is responsible for an annual review of this procedure.
5.9 EHS Monitoring and Reporting
Standardized measurements of environmental health and safety performance and management Systems effectiveness shall be regularly compiled by each SBU and site and integrated into their continuous improvement activities with the goal of improving environmental health and safety performance.
5.10 PROCEDURE DOCUMENTATION, REVISION AND APPROVAL CONTROL
Changes to the EHS procedure are the responsibility of the EHS Steering Committee, based on Proposals/direction from corporate management with MD approval.
6.2 Master Document Location
The master document for the EHS Procedure will be located on the SharePoint EHS Web page and associated EHS Steering Committee links. It shall also be documented in the Verga management System Manual.